Paylings is committed to safeguarding the confidentiality and security of all personal information it is entrusted with.
This Privacy Notice elucidates how we gather, process and store your personal information, be it from our website or other means of collection. This Privacy Notice is effective from 25th May 2018.
WHO ARE WE?
Where 'we', 'us' or 'our' is mentioned within this statement it means Paylings Limited.
Paylings Limited is a limited company based at two offices in Wakefield and Normanton providing a wide range of accounting, auditing and tax assistance. For further details please use the contact us link on our website.
Our privacy officer is David Harrison, who can be contacted at our Wakefield office or through email at firstname.lastname@example.org
Personal information is collected from you when it is provided to us through receipt of books and records, emails, telephone conversations, directly, or by any other means. We may also receive personal information about you through third parties due to legal obligations. Information we collect is only that which is necessary to complete our service to you. We will only hold such information for as long as it is necessary, due to our service to you being at an end, or for legal reasons.
PERSONAL INFORMATION COLLECTED ABOUT YOU
The reasons we collect and process information about you are:
- To fulfill our services as requested by you in our letter of engagement.
- To comply with anti money laundering and fraud requirements.
- To satisfy HMRC legal obligations.
- For record keeping purposes.
- To inform you of any other relevant services which may be of interest to you.
As a consequence of providing our services to you we will collect personal information about you such as your name, address, phone numbers, payment details. We do not share any personal data we collect with any other organisations or individuals, unless required to do so by law. The personal data we collect from you is kept confidential and secure.
We will strive to ensure that any information we collect about you is correct. We will not be responsible should the information change and we have not been made aware of this. If you wish to inform us that information we hold is incorrect, please contact us at email@example.com so we can amend it.
PERSONAL DETAILS OF EMPLOYEES AND CANDIDATES
Personal data is collected from our employees and candidates. Details collected will include name, address, date of birth, National Insurance Number, bank details, qualifications, sex, telephone number and work history. We may also hold your employment terms and conditions , employment history with us, any training undertaken, and any disiplinary or health issues you may have had.
The holding of this data is necessary for the following reasons:
- To ensure we comply with our legal obligations to HMRC and other third parties arising from your employment contract.
- To ensure our obligations to you under your employment contract are met.
- For candidates, to ensure we can process your application properly.
OPTION TO OPT IN TO COMMUNICATIONS
We may collect personal information from individuals utilising our website and wish to send newsletters and other material. We can, however, only process this personal information if you consent to receive such material from us by opting in. You can opt out or wish for your personal information to be deleted from our systems whenever you wish by emailing us at firstname.lastname@example.org
PROVIDING YOUR PERSONAL INFORMATION TO THIRD PARTIES
For us to complete and fulfill our contract for services for you, it may be necessary for us to use third party organisations to process your data. Such organisations ("data processors") will include our accounting, payroll and tax software providers. Such organisations also comply with the current data protection regulations.
In certain circumstances it may also be necessary for us to share your personal information with other third parties:
- If we have a legal or regulatory duty to do so.
- If it is necessary for us to enforce our contractual rights.
- Where the disclosure is necessary to protect the safety or security of any person.
- To assist the police or security services with the prevention and detection of a crime or terrorist activity.
- Where otherwise permitted under applicable law.
DELETION OF YOUR PERSONAL INFORMATION
You have the right to have your personal information deleted if you so want. This is subject to any legal or regulatory reason. Should you wish to have data we hold erased, please email us at email@example.com.
SECURITY OF YOUR PERSONAL INFORMATION
We have in place strong security procedures to safeguard the security of your personal information from misuse or loss.. This applies to both paper based and computer based data. Access to the data is only given to those individuals who absolutely need to access the information in order to complete our contract with you or any other valid reason.
When your information is provided to third party data processors, we have in place guarantees from them that your rights will be protected and that current data protection requirements will be met.
RETENTION OF YOUR PERSONAL INFORMATION
We will retain your personal information for as long as it is reasonably necessary for us to keep in accordance with applicable law. Information which we required consent to collect and process we will hold until the time you remove this consent; subject to any legal requirement.
Cookies and tracking
In order to improve the overall experience of visiting our website, we use a server-based log to collect anonymous information about our website visitors. This data is only used to generate statistical charts and will not be used in any other way.
Cookies are small text files that are stored on your computer when you visit a website. They are mainly used as a way of improving the website functionalities or to provide more advanced statistical data.
Should you have any issues or complaints with the way we are holding your personal data, please contact us on firstname.lastname@example.org.
If your concerns are still unresolved, you can contact our supervisory authority for data protection, The Information Commissioner's Office (ICO). ICO's contact details are: https:// ico.org.uk/.